Office of Student Life
Disability Services

Communication Access

Course Interpreting/Transcribing

  1. After you have scheduled classes for the upcoming term, the Lead Interpreter & Transcriber will generate your Course Accessibility Letters on your behalf in AIM. This allows us to proactively coordinate staff assignments. By default, your letters will include requests for Interpreting/Transcribing and Captioning.  If you want to request additional accommodations in your classes, you can do so by logging into AIM and clicking the class you’d like to modify under “Accommodation – List Requests.” Then, select any additional accommodations and click “Update Request.”
  2. Prior to the semester beginning, check the “Communication Access” tab in AIM to see your interpreter/transcriber team for the semester. Their names will display after staff have been assigned.

Additional Interpreting/Transcribing Requests

  1. Click the “Communication Access” tab in AIM.
  2. Select “Custom Request."
  3. In the drop-down menu, select course or “Non-Class-Related Request."
  4. Fill in the event information and click "Add New Request Event."

If you need to update your request, you can view your event information under the “Custom Requests” tab. Please remember if your request is less than 1 week in advance, email hedges.10@osu.edu to determine if SLDS can fill the request.

Instructions for Cancelling Interpreting/Transcribing

If you need to cancel interpreting or transcribing for any reason, please email interpretingandtranscribing@osu.edu with the class or event name, date, and time.

Instructions for In-Person Transcribing

To view the live transcript during class, you can choose to use your own technology or technology provided by SLDS. 

If you choose to use your own technology, there will be a link available in AIM for you to view your live transcript on your own device. Here are the steps for accessing the link:

  1. Click on “Communication Access” under your Accommodations.
  2. Click on "Meeting Links" at the top right of the page.
  3. Find the course and click on "View Meeting" to view the live transcript
    • If you see "View Meeting Detail" under "Meeting Information," that contains your join code to enter and view your transcript.

Note: If your transcribers are using both C4 and Typewell software, you will have to open two meeting links to toggle back and forth between browser tabs.

If you choose to use technology provided by SLDS, your transcribers will give you an iPad at the beginning of class that is connected to your live transcript. Your transcribers will collect the iPads at the end of class.

Note: If your transcribers are using both C4 and Typewell software, you will have to open two meeting links to toggle back and forth between browser tabs.

Assistive Listening Devices

(Students who use hearing aids may request the use of an Assistive Listening Device for use in the classroom environment.  Assistive Listening Devices are amplifiers that bring sound directly into the ear.)

  1. Contact your Access Specialist to be authorized for an appointment with the university's Speech-Language-Hearing Clinic.
  2. Call to schedule an appointment with the Speech-Language-Hearing Clinic.
  3. The Clinic will require your most recent audiogram but may conduct additional testing to assess your current needs.
  4. The Clinic will fit you with an Assistive Listening Device and train you in its use.
  5. Sign a contract with the Clinic to check out the Assistive Listening Device equipment for the semester, which you will return to the Clinic at the end of each semester.