Accessible Media

Our Accessible Media Team is responsible for providing course materials in accessible formats (e.g. text conversion, audio description, closed captioning).

Text Conversions

Proactive Requests: It is important to take advantage of the priority registration window and to submit text conversion requests as soon as you have scheduled for next semester’s classes. This helps our team to begin converting your materials quickly.  We will not begin converting until we have received a text conversion request from you in AIM.

1. Identify materials you plan to request in alternative formats by checking book information. 
2. Send your Course Accessibility Letters requesting the “Accessible Media” accommodation.
3. Select Accessible Media under the My Accommodations menu on the left side in AIM.
4. To request accessible versions of any required books listed on the screen, click Select next to the book title, making sure to only select one version if there are multiple (i.e. E-book versions denoted by “Ebk.”) Note: Your books may not appear if your instructor has not added their textbook information.
5. If your books or course materials are not listed, scroll to the bottom of the screen. For each book, select the class and fill in at least the following information: Book title, ISBN, and Editor. For any other reading materials, fill in the title and where the text can be found (e.g., Carmen course site). Make sure that the book information is accurate compared to the books listed for your course.
6. Upload proof of ownership in AIM. See the Student Handbook for details.

Your Course Accessibility Letters will be put in a queue and won’t be emailed to your instructors until the start of the term. If you want to request additional accommodations in your classes, you can do so by logging into AIM, scrolling down to find the class you’d like to modify, and clicking the “Modify Request” link.

How to Access/Download Materials:

1. You will receive an email from AIM notifying you when each request is ready.
2. Scroll down to the heading “List Books Currently Being Processed for (Term & Year)” to find the request in the table.
3. Click on the Download Book button at the far right of the row to be directed to the material’s location in SharePoint.

Captioning

Proactive Requests: It is important to take advantage of the priority class window and to submit captioning requests as soon as you have scheduled for next semester’s classes. This helps our team to begin converting your materials quickly.  We will not begin captioning for a class until we have received a captioning request from you in AIM.

1. As soon as you have scheduled your classes for next term, generate your Course Accessibility Letters and request the “Captioning” accommodation for all applicable classes.
2. Monitor your student email account for communication regarding your requests.
3. The Accessible Media team will work with your instructors to caption course materials.

Your Course Accessibility Letters will be put in a queue and won’t be emailed to your instructors until the start of the term. If you want to request additional accommodations in your classes, you can do so by logging into AIM, scrolling down to find the class you’d like to modify, and clicking the “Modify Request” link.