Instructions for Students Requesting Attendance/Deadline Modifications
Update on Virtual Instruction and SLDS Accommodation Procedures
Please note that the implementation of some accommodations will vary while virtual instruction is in place at Ohio State. We encourage you to review the SLDS and Virtual Instruction FAQ for a high-level overview of procedure updates. Please communicate with your instructors to discuss the applicability or modification of accommodations for online instruction. SLDS is available to both students and instructors to consult.
The role of attendance, due dates and participation varies from course to course, so it is important for you and your professors to discuss how Attendance and Deadline Modifications (ADMs) will be handled in each course. While this page should provide you with a solid foundation for this discussion, remember that SLDS Access Specialists are available to you and your professors to facilitate the conversation, answer questions, and brainstorm reasonable modifications.
Please keep in mind that an agreement made for the lecture component of a course does not necessarily automatically apply to an associated lab, recitation, etc. (or vice versa). If your course involves multiple components, you should work with your professor and any other instructors or course coordinators to complete separate agreements for each (unless the professor explicitly notes otherwise).
Points-of-Contact for ADMs in Common Courses
In some common courses, attendance/deadline modifications are coordinated by a course coordinator instead of the instructor. Please check the Common Courses - Contact List page to double check if any of your classes are on the list.
To request an ADM Agreement in a course:
- Login to AIM and request "Attendance/Deadline Modifications" for the course. For detailed instructions on how to use AIM, visit our AIM Instructions for Registered Students page. Your Course Accessibility Letters will be emailed to your instructor, and you'll receive a copy.
- Read through the guidance on this page to best understand the process for this accommodation and your responsibilities.
- With the professor, discuss potential flexibility to the course’s relevant policies to find a balance of your needs and core requirements.
- If you and your professor are unable to easily agree on a balance, or if either or you feel that the conversation has become more of a debate or protracted negotiation, then please contact SLDS for consultation.
- Once an agreement is reached, put the ADM Agreement in writing and submit to SLDS. You can use our ADM Agreement Template (PDF). Alternatively, you can type out an agreement that diverges from our template (e.g. Word document, email chain saved as PDF). These agreements should be completed and submitted within the first few weeks of the course or soon after registering with Disability Services.
- After processing the agreement, Disability Services will send an electronic copy to the instructor and student via email.
Student Roles and Responsibilities:
- Initiate conversation early with your professor. Be timely, clear and professional in communication. Understand that flexible attendance will not work for all classes. Do not expect the Course Accessibility Letter to speak for you.
- Review your course syllabus before meeting with your professor. It is imperative to understand these expectations before you talk with your professor.
- Are attendance and/or participation factored in as part of the course grade? If so, how?
- Is the format of instruction primarily lecture or interactive?
- What is the policy regarding make-up exams/quizzes?
- You are encouraged to meet annually with your Access Specialist to discuss the Attendance/Deadline modification. (i.e. changes in your condition, support with navigating conversations with faculty, etc.)
- Contact your Access Specialist immediately if you would like assistance with facilitating discussions with your professors.
- SLDS requires a written plan for flexibility signed by you and your professor. Written clarity avoids further confusion.
- Return the ADM agreement to SLDS within the first few weeks of the course or soon after registering with SLDS. After processing the agreement, SLDS will send an electronic copy to the instructor and student via email.
- Contact your professor for any missed course activity related to your ADM agreement preferably before but no later than 24 hours after the paper due date, exam, etc. to coordinate accommodations outlined in your arrangement.
- In your communication with faculty, reference the agreement and verify a disability-related flare-up.
- In the event of hospitalization/incapacitating flare-ups, contact your professor as soon as your symptoms have stabilized.
For real-world examples of ADM Agreements from previous semesters, view our ADM Agreement Example List (Word Doc).
For more guidance:
Please contact SLDS. Access Specialists are available for calls and drop-ins Monday – Friday, 8 a.m. – 5 p.m.