Office of Student Life

Disability Services

Supplemental Accommodation Instructions

This page provides supplemental instructions to a student’s Course Accessibility Letter. Before implimenting either of these accommodations in your course, please confirm that the accommodation is listed on the student's Course Accessibility Letter. If not listed, please contact SLDS. Use the navigation links below to jump to each section.

Volunteer Note-Taker

SLDS will pay a student to be a note-taker for $25 per credit hour or provide certificate of volunteering for them. Stipends and volunteer certificates are awarded at the end of the semester upon satisfactory completion of the assistance. To recruit a note-taker from the class, please follow these instructions:

  1. Make note of the name and email address of the SLDS-registered student who made the request. You will need to reference this information after identifying a note-taker.
  2. Make an announcement to the class (in-person or via email) to recruit a note-taker. In this announcement, please do NOT reveal the name of the student with a disability. We suggest saying: "Disability Services is recruiting a volunteer to be a note-taker for this course. Being a note-taker is an opportunity to help Disability Services provide equal access to a college education for all students. As a note-taker, you’ll be providing a copy of your notes after each class period. You will be compensated either with a stipend $25 per credit hour or by receiving a certificate of your volunteer hours. Please raise your hand (or reply to this email) if you are interested."
  3. Once a note-taker is identified, please provide the volunteer with (1) the name and email address of the SLDS-registered student, and (2) this link to the SLDS “Note-Taker Instructions” page. It is ok (and necessary) for the note-taker at this point to know the identity and contact information of the SLDS-registered student so that they can coordinate logistics.

Note: Attendance is important for both the note-taker and the registered student. If either the SLDS-registered student or the note-taker drops the course and/or fails to attend class, please contact SLDS.

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Attendance/Deadline Modifications

The role of attendance, due dates and participation varies from course to course, so it is important for you and the student to discuss how Attendance and Deadline Modifications (ADMs) will be handled in your course. While this page should provide you with a solid foundation for this discussion, remember that SLDS Access Specialists are available to you and the student to facilitate the conversation, answer questions, and brainstorm reasonable modifications.

Please keep in mind that an agreement made for the lecture component of a course does not necessarily automatically apply to an associated lab, recitation, etc. (or vice versa). If your course involves multiple components, the student should work with you and any other instructors or course coordinators to complete separate agreements for each (unless you explicitly note otherwise).

Points-of-Contact for ADMs in Common Courses

For the below listed courses, the student should work with the assigned point-of-contact (as listed on the Common Courses - Contact List page) to complete an ADM agreement. 

  • Bio 1101, 1102, 1105, 1110, 1113, 1114
  • Chemistry 1100, 1110, 1210, 1220, 1250, 1620, 1920H
  • CSE 1222
  • Physics 1200, 1201, 1250, 1251
  • Port 1101, 1102
  • Spanish 1101, 1102,1103, 2202
  • Stats 1350

To set up an ADM Agreement in your course:

  1. Read through the guidance on this page to best understand how to determine the level of flexibility that would be reasonable for this student in your course.
  2. With the student, discuss potential flexibility to the course’s relevant policies to find a balance of the student’s needs and core requirements. NOTE: If you and the student are unable to easily agree on a balance, or if either or you feel that the conversation has become more of a debate or protracted negotiation, then please contact SLDS for consultation.
  3. Once an agreement is reached, put the agreement in writing using our ADM Agreement Template (PDF). Alternatively, you can type out an agreement that diverges from our template (e.g. Word document, email chain saved as PDF).
  4. The student should return the ADM Agreement to Disability Services within the first few weeks of the course or soon after registering with Disability Services. After processing the agreement, Disability Services will send an electronic copy to the instructor and student via email.

Guidance for Determining Reasonable Modifications:

With this accommodation, the student is permitted a reasonable amount of flexibility. Reasonable flexibility can be determined by analyzing the course design. These modifications should not compromise the essential design and learning outcomes of the course. During your analysis, we ask that you consider the following questions:

  • What does the syllabus say about attendance and missed deadlines?
  • How have you made exceptions to these policies in the past?
  • Are attendance and/or participation factored in as part of the course grade? If so, how? Is this a course, department or college policy?
  • Is there any flexibility regarding attendance or assignments already built into the course?
  • Is the format of instruction primarily lecture or interactive?
  • Does instruction and learning rely on specific elements from the previous session or assignment?
  • Do student contributions constitute a significant component of the learning process (e.g. discussion, presentations, role-plays)? What is the impact on the educational experience of other students in the class if a student is absent or misses a deadline?

A Few Things to Keep in Mind:

  • The need for this modification has been documented through Disability Services; no additional medical documentation is needed. If your syllabus requires medication documentation for an excused absence, make-up exam, etc., this letter serves as sufficient documentation. The student is still expected to maintain prompt and regular communication with you as flare-ups occur throughout the semester.
  • Make-up quizzes/exams of equivalent difficulty must be offered to students who experience medical flare-ups. If you have concerns about academic integrity, fairness to other students, or prep-work required, SLDS staff are happy to consult with you on how to best set up this accommodation while addressing these issues.
  • In the event that the student is unable to meet the terms of the agreement, and if no reasonable revisions to the agreement can be made, the student should then be held to the relevant course syllabus policies.

Generic Examples:

  • If the course is mostly lecture based, the in-class content reviews content available in the text or from instructor/peer notes, and involves little student interaction during class, then more flexibility with excused absences/participation points is reasonable.
  • If the course is mostly experiential or discussion based, the in-class content is not recreated elsewhere, and/or involves significant student interaction, then less flexibility with excused absences/participation points is reasonable.
  • If modifying exam dates and deadlines would not substantially impact the flow or design of the course, then more flexibility with exam dates and deadlines is reasonable.
    • For example, it may be reasonable to allow a research paper to be turned in a few days late if it would not impact the overall progression of the course.
    • On the other hand, it may be unreasonable to modify an assignment due date that is based on an inflexible factor, such as a journal’s publication deadline.
  • If you believe it is not reasonable to make any modifications to your course, please contact SLDS for consultation.

Real-World Examples:

For real-world examples of ADM Agreements from previous semesters, view our ADM Agreement Example List (Word Doc).

For more guidance:

Please contact SLDS. Access Specialists are available for calls and walk-ins Monday – Friday, 8 a.m. – 5 p.m.

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