Office of Student Life

Disability Services

Important Reminders about Accommodation Procedures and AIM

Note: This page is currently under revision to reflect updates for Summer 2019. Please check back in early May for updates.

General Clarifications:

  • SLDS letters given to you prior to 2019 are out of date. Please request new Course Accessibility Letters via AIM. (Click here to view the full instructions for generating letters). For exam scheduling, updated proctor sheets are available in person at Disability Services.
  • When logging into AIM for the first time, don’t forget to sign your e-agreements. You won’t be able to see your courses or generate your letters until you have done so.
  • AIM does NOT automatically email your instructors a copy of your Course Accessibility Letter. You will need to generate PDFs for each letter, save them to your desktop or other file location, and email them as attachments to your instructors. While printing the letter is an option, we encourage you to use email because it includes hyperlinks to important information we want your instructor to read.
  • You are still required to meet with your instructors, discuss your accommodation requests with them, and follow any applicable procedures (as described in detail in the Student Handbook).

Scheduling exams at SLDS (if eligible):

  • You are encouraged to share your Course Accessibility Letter with your instructors, but sending the letter does NOT automatically schedule your exams at SLDS.
  • You still need to pick up proctor sheets at Disability Services, fill them out with your instructors, and return to our office by the deadline (1 week prior to first quiz/midterm, or March 27th for Finals Week).

Requesting a volunteer note-taker (if eligible):

  • Your Course Accessibility Letter will briefly describe the purpose of volunteer note-takers to your instructor, as well as direct them to our Supplemental Accommodation Instructions page. For those students who were registered with the office prior to 2019, the information on this page should look familiar. It includes much of the information found on the old Note-Taker Letter.
  • Your instructor should read the supplemental instructions to understand how to identify a note-taker in your course. The instructor is responsible for providing your name and email address to the identified note-taker, as well as directing the note-taker to our “Note-Taker Instructions” page.

Setting up attendance/deadline modifications (if eligible):

  • Your Course Accessibility Letter will briefly describe the purpose of “Attendance/Deadline Modifications” to your instructor, as well as direct them to our Supplemental Accommodation Instructions page. For those students who were registered with the office prior to 2019, the information on this page should look familiar. It includes much of the information found on the old Attendance/Deadline Letter.
  • Your instructor should read the supplemental instructions to understand how to set up a modification agreement in your course. The modification agreement template, as well as examples of past agreements, are available for download on this page.

Requesting accessible media (if eligible):

  • You are encouraged to share your Course Accessibility Letter with your instructors, but sending the letter does NOT automatically send a material conversion request to SLDS.
  • You still need to send all material conversion requests to slds-altmedia@osu.edu with appropriate advance notice (ideally one semester in advance, immediately after registering for classes).

© 2019 The Ohio State University - Disability Services
098 Baker Hall, 113 W. 12th Ave, Columbus, OH 43210
Phone: 614-292-3307 | Fax: 614-292-4190 | VRS: 614-500-4445 | General Questions: slds@osu.edu | Exam/Quiz Accommodations: slds-exam@osu.edu
If you have trouble accessing this page and need to request an alternate format, contact sl-accessibility@osu.edu.